You share the project and a sample
Send the source files (or a link/portal access), the target format, field-by-field rules, and your deadline. Most briefs are scoped within one business day, including an estimate of hours and cost.
We confirm scope and sign an NDA
A short agreement covering data handling, confidentiality and turnaround is signed before any file is shared with the assigned team.
A matched freelance team is assembled
Team size is set by volume and deadline. Each freelancer is briefed with a written style guide specific to your project — not a generic instruction sheet.
Data entry runs in tracked batches
Work is split into batches (typically 500–2,000 rows) so progress and quality can be checked continuously rather than only at the end.
Every batch passes a second reviewer
A dedicated QC reviewer independently checks a sampled or full pass of each batch against your rules before it's marked complete. Batches below the agreed accuracy threshold are reworked at no extra cost.
Files are handed off in your format
Delivered via your preferred sheet, portal or shared drive, with a short QC summary — rows processed, error rate found, and any flagged entries for your review.
Two-layer verification, on every batch
Accuracy is checked structurally, not just visually — every batch goes through both an entry pass and an independent review pass before delivery.
- Entry pass by a trained freelancer, following your field-level style guide
- Independent QC pass by a separate reviewer, sampled or 100% depending on project risk
- Automated field-format checks (dates, numbers, mandatory fields) ahead of manual review
- A QC summary delivered with every batch — not just a finished file
Accuracy threshold
99%+ field-level accuracy is the standard target across projects; higher thresholds are available for compliance-sensitive data such as financial or medical records.
REWORKAny batch found below the agreed threshold is corrected and re-verified at no additional cost.
How your data is handled
Signed before access
A confidentiality agreement is signed before any freelancer is given access to your files.
Need-to-know access
Only the assigned team and QC reviewer can access a project's files — never the wider network.
Defined retention window
Source files are retained only for the agreed project window, then removed from working systems.
Priced per project, not per hour guessed
Most projects are quoted per 1,000 rows or per hour of work, based on a sample file — so cost is clear before the team starts.
Fixed-scope projects
One-off catalogs, backlogs or migrations — quoted per 1,000 rows after reviewing a sample.
Ongoing pipelines
A dedicated team retained monthly for recurring intake — invoices, forms, listings.
Variable-scope work
Research or unstructured tasks that don't reduce cleanly to a per-row rate.
Ready to send a sample file?
We'll come back with a quote and timeline within one business day.